|contactCopy Online Help|
Tab sheet "Target applications"
Select the target application, to which ContactCopy should export data. The following export targets are available:
Click on Clone to duplicate the selected export target. This allows you to create several export targets for one target application. Each export target has its own settings.
In order to copy data to distinct Outlook target folders, clone the original Outlook export target (or create a new one). In each cloned target, change the Outlook folder, to which ContactCopy should export, and name the new export target appropriately.
Click on Name & Hotkey to rename the export target, or to assign a hotkey
For each export target, you can specify a Direct copy hotkey. When pressing this hotkey in any Windows application, ContactCopy will directly export the recognized data to this target.
If you un-check Before export, verify or edit data in ContactCopy window, ContactCopy will immediately export the recognized data to the target application, without letting you edit or verify the parsing result.
Tab sheet "Contact parser"
Here you may select the sources from which ContactCopy should
extract the country information of a contact record.
Email addresses: The country information from the country
domain of email addresses will be used
Website addresses: The country information from the
country domain of website addresses will be used
International and fax numbers: The country information
phone numbers with an international prefix will be used.
ContactCopy considers phone numbers international if they start
with one of the specified Prefixes. Example:
Place name database: If a contact contains a street address, the country will be determined based on a database of known place names. When the same place name occurs in several countries (e.g., "Bergen" in Germany, the Netherlands or Norway), the postal code is used to determine the country.
Add missing country names: Select the language, in which the name of the country will be added to the address.
Translate existing country names: Activate this setting, to translate country names in foreign languages to your language.
Phone numbersHere you can specify if and how the format of phone numbers should be modified or standardized.
Standardize phone number format: Activate this setting if you wish to standardize phone numbers.
Prefix: Select the desired format of the prefix. The _ character represents a space. This setting only affects phone numbers in countries, in which prefixes or area codes are used. (e.g., U.K., U.S.A., Germany, the Netherlands; not France).
Remove from number - optional characters: Activate this
setting to replace with a space character any character in the
phone number that doed not represent a digit. With the following
setting, these spaces can be removed from the string:
Remove from number - spaces: Activate this setting to
remove optional space characters from the phone number.
Make all phone numbers international: Activate this
setting to automatically add the country prefix to all phone
numbers, if not already there.
If NO country information is found: Here you can select which country prefix should be added if no country information was found in the contact record. See Country information above for details on how ContactCopy determines the country of a contact.
Auto-detect mobile phone numbers by prefix: Activate this
setting to determine from its prefix if a phone number represents a
cell phone number.
NameSpecify if ContactCopy should extract a person's name from email addresses of type
Text replacement rules
Tab sheet "General"
Specify the key combination with which ContactCopy can be called after selecting text.
To change the hotkey, proceed as follows:
This hotkey can be used from any Windows application, provided that
Show ContactCopy Toolbar: Shows or hides the ContactCopy toolbar
Add to body of contact item:
Select which additional information about the source application or document from which the contact information was copied should be added to the body of the contact item. The following information is available:
Tab sheet "Maintenance"
Click Change license information to enter a license key purchased online or to update the current license information.
Check for updates now checks if newer versions of
ContactCopy are available for download.
Automatically check for updates every N days
automatically performs an update check after the specified